Add Watermark to Your Assets

  • Updated

You can add a watermark to the assets in your Asset Bank. Watermarking is an Advanced Right option that you can enable on individual assets. Advanced Rights allow you to control who has access to particular files. The watermark right can be set on an asset indefinitely or with a specific start date. Only specific users with the appropriate permissions can download the assets without first requesting permission. All other users can request access to download, which will then be sent to the Waiting Room.

Once a watermarked asset is approved for download, the Watermark will not appear on the downloaded asset. However, you can add a custom watermarked derivative to make the Watermark appear on the downloaded asset. 

Who can immediately download & audit watermarked assets

  • Download watermarked assets directly: Users will still see the Watermark on the asset thumbnail but will not have to submit the assets for approval.
  • Audit download requests: Users can approve or reject the download requests from other users who want to download watermarked materials in the waiting room.

Setting up your Watermark

When images are watermarked, they will display the Watermark of your choice on the asset thumbnail. Your Onboarding Manager or Customer Success Manager can upload the Watermark for you.

  1. Send your Onboarding or Customer Success Manager a PNG file with a transparent layer.

    • We recommend using an image 400 pixels wide with a DPI of 72 and the transparency set to 50%. The level of transparency can be adjusted to your needs.

    • The maximum resolution is 800 by 600 pixels.

Supported File Formats

You can set the advanced right to watermark images, videos, audio, and document assets. Although a download request is always required to download watermarked material, the Watermark itself will not appear on the preview of audio, document, and video files.

Turning off the preview for watermarked audio, documents, and video assets is possible. Contact your Customer Success Manager if you want to enable this feature.

Note

  • When preview playback is disabled for watermarked material, it applies to all watermarked audio, document, and video assets.

  • When the preview for watermarked assets is disabled, even users with permission to Download watermarked assets directly cannot see the preview.

Who can Watermark assets?

Users with one of the following rights can set assets to Watermarked upon upload:

  • Upload assets with mandatory approval

  • Upload assets

Users with the following right can set the Watermark for existing assets:

  • Edit Assets

Add a watermark

Note

You can create a taxonomy automation to add a watermark to newly added assets automatically. Learn more here.

Learn more about uploading a new asset here.

  1. Open the Advanced Rights section on the left-hand side of the upload page.

    advanced_rights_.png
  2. Check off Show Watermark * The wording may differ based on how your portal is configured.

    ADVANCED_RIGHTS_SHOW_WATERMARK.png

Add a watermark to an existing asset. Learn more about editing assets here.

  1. Select the existing asset you would like to add a watermark to.

  2. Navigate to the right-hand side and click batch_edit_icon.png

  3. Scroll down to Advanced Rights.

    ADVANCED_RIGHTS_SHOW_WATERMARK.png
  4. Click on Show watermark *The wording may differ based on how your portal is configured.

    • Mark Now to immediately watermark the asset.

    • Mark On(date) to watermark the asset at a certain date. The date is displayed in the user's timezone (or the portal timezone if the user does not have one).

      Caution

      Depending on your portal setup, setting up a future date for the Watermark may not be possible.

  5. Click Save.

Note

Once watermarked, users who do not have permission to download watermarked assets will see an Available upon request button on the Asset Detail Page. They can click the button to provide the reason for requesting this file's download. The request is then displayed in the notification center and in the approver's waiting room.

Delete

To learn how to remove a watermark, click here.

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