Adding a watermark can safeguard your images while maintaining a professional presence and promoting your brand. Watermarking is an Advanced Right option that you can enable on individual assets. Advanced Rights allow you to control who has access to particular files. The watermark right can be set on an asset indefinitely or with a specific start date. Only specific users with the appropriate permissions can download the assets without first requesting permission. All other users can request access to download, which will then be sent to the Waiting Room.
Once a watermarked asset is approved for download, the Watermark will not appear on the downloaded asset. However, you can add a custom watermarked derivative to make the Watermark appear on the downloaded asset.
Who can immediately download & audit watermarked assets
- Download watermarked assets directly: Users will still see the Watermark on the asset thumbnail but will not have to submit the assets for approval.
- Audit download requests: Users can approve or reject the download requests from other users who want to download watermarked materials in the waiting room.
How to Set up your Watermark
When images are watermarked, the Watermark of your choice will appear on the asset thumbnail. Your Onboarding Manager or Customer Success Contact can upload the Watermark for you.
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Send your Onboarding or Customer Success Contact a PNG file with a transparent layer.
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We recommend using an image 400 pixels wide with a DPI of 72 and the transparency set to 50%. The level of transparency can be adjusted to your needs.
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The maximum resolution is 800 by 600 pixels.
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Supported File Formats
You can set the advanced right to watermark images, videos, audio, and document assets. Although a download request is always required to download watermarked material, the Watermark itself will not appear on the preview of audio, document, and video files.
Turning off the preview for watermarked audio, documents, and video assets is possible. Please reach out to your Customer Success Contact if you'd like to enable this feature.
Note
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When preview playback is disabled for watermarked material, it applies to all watermarked audio, document, and video assets.
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When the preview for watermarked assets is disabled, even users with permission to Download watermarked assets directly cannot see the preview.
Who can Watermark assets?
Users with one of the following rights can set assets to Watermarked upon upload:
Users with the following right can set the Watermark for existing assets:
Note
You can set up a taxonomy automation to add a watermark to newly added assets automatically. Learn more here.
How to Add a Watermark During Upload
- Learn more about uploading a new asset here.
- Open the Advanced Rights section on the left-hand side of the upload page.
- Check off Show Watermark * The wording may differ based on how your portal is configured.
How to Add a Watermark to an Existing Asset
- Learn more about editing assets here.
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Select the existing asset you would like to add a watermark to.
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Navigate to the right-hand side and click
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Scroll down to Advanced Rights.
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Click on Show watermark *The wording may differ based on how your portal is configured.
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Mark Now to immediately watermark the asset.
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Mark On(date) to watermark the asset at a certain date. The date is displayed in the user's timezone (or the portal timezone if the user does not have one).
Caution
Depending on your portal setup, setting up a future date for the Watermark may not be possible.
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Click Save.
Note
Once watermarked, users who do not have permission to download watermarked assets will see an Available upon request button on the Asset Detail Page. They can click the button to provide the reason for requesting this file's download. The request is then displayed in the notification center and the approver's waiting room.
How to Remove a Watermark
Learn more here.
FAQ
Can you track assets that have been watermarked?
Yes, you can track watermarked assets. You can monitor download requests for watermarked assets as long as those requests remain in the Waiting Room. You can also view who downloaded the asset in the Statistics tab. Here, you can see who has downloaded the asset, whether they are a user who requires permission or a user who can download freely (e.g., an Admin). You can also enable the download request form to require users to submit why they are downloading an asset.