Create Alerts in Advanced Analytics

  • Updated

Alerts in Advanced Analytics allow you to stay on top of significant changes in your DAM and respond accordingly. You can create alerts based on specific metrics, set thresholds, define an interval for checking the data, and assign a recipient to receive notification emails.

These alerts can help if you want to let specific stakeholders know when a certain number of downloads have occurred in your portal or if there is a sudden drop in user log-ins or searches without results.

Learn how to schedule dashboard reports to be automatically sent to Bynder users and non-users.

Please note that there are continuous improvements to the dashboards that may affect or alter your alerts. Please check Bynder Release Notes for any improvements or updates to Advanced Analytics.

How to enable this feature in your portal?

Contact your Customer Success Manager to learn about enabling Advanced Analytics in your portal and any associated costs.

 

Who can create alerts in Advanced Analytics?

Users with the following permission can create alerts in Advanced Analytics.

  • View advanced reporting

Who can view alerts?

  • Any external or internal Bynder user who is subscribed to the alert

Create a New Alert

  1. Navigate to SettingsReporting > Analytics.
  2. Navigate to the dashboard you would like to create an alert for. Screenshot 2024-03-01 at 1.55.40 PM.png
  3. Select Bell - notifications.png
  4. Enter the details for your alert:
    • Name: Enter a name for your alert.
    • Condition: Click the dropdowns to select which conditions will trigger the alert. This allows you to set an alert on a breakdown of a number.
      • For example, If you want to set an alert to know when more than 100 assets have been downloaded. You would set up an alert if Downloaded Assets is greater than or equal to 100, and the individual will receive a notification.
    • Select from the dropdown options based on how your portal is configured (ie, Any Assets, Published, Pending, Rejected).
    • Select is greater than, less than, equal to, greater than or equal to, or less than or equal to.
    • Enter a Value.
  5. Where to send it: In the field below Email, type in the email address(s) you would like to receive alerts. These can be Bynder or non-Bynder users.
  6. Frequency: Select the frequency of the alerts: Monthly, Weekly, Daily, Hourly, or Minute.
    • Be cautious when selecting the frequency to not overwhelm the receiver of the notification.
  7. Time: Select the time of day that the alerts will be sent.
    • The user's time zone is not respected. US Pacific timezone will be used.
  8. Click Save Alert. Screenshot 2024-03-01 at 1.56.23 PM.png
  9. Once the condition is met, the alert will trigger an email to the configured email address(es) and include the associated dashboard.

View Alerts in your Portal

You can only see the alerts in your dashboard that you have created. These alerts will not appear in the notification center of your portal.

  1. Navigate to Settings > Reporting > Analytics.
  2. You will see a number following to Bell - notifications.pngScreenshot 2024-03-01 at 1.55.06 PM.png
  3. Select Bell - notifications.png it to view the number of alerts you have set up in your dashboard.
  4. To view the actual dashboard associated with the alert, you must include your Email in the alert setup.

View Alerts in your Email

Any user type (external or internal) can view alerts sent to them via Email.

Duplicate, Edit, or Delete an Existing Alert Notification

  1. Navigate to Settings > Reporting > Analytics.
  2. Select the dashboard you would like to duplicate, edit, or delete an alert notification.
  3. Click Screenshot 2024-02-09 at 3.48.10 PM.png , then select Edit, Duplicate, or Delete.Screenshot 2024-03-01 at 1.54.30 PM.png

Can I unsubscribe from an alert that someone created?
If you want to be removed from receiving alerts, you must notify the creator of the alert to remove you from receiving them.

Can I follow someone else's alerts that they've created?
No, you cannot follow someone's alerts; you can only see the alerts you set up in your portal.

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