Apply Archive Dates and Limited Usage in Asset Workflow

  • Updated

You can automatically add limited usage and archive dates to assets in Asset Workflow presets and jobs. This ensures that assets have the correct Advanced Rights as they are exported to the Asset Bank. This is available for all presets but disabled by default.

Set up Limited Usage and Archive Date in a Preset

Note: This stage can only be applied to one form stage maximum.

  1. Navigate to Asset Workflow.
  2. Create a new preset or edit an existing one.
  3. For the desired stage, choose the Form stage type.
  4. Under the Form dropdown, choose Metaproperties.
  5. Select the limited usage and archive date option.
  6. The date field has a placeholder, and the default time field is 00:00. You must indicate a new time to change the default.
  7. Click Save.

Apply Limited Usage or Archive Date to Assets

  1. Navigate to Create a Job.
  2. Upload an asset.
  3. In the limited usage & archive date dropdown, select the date to archive or set the limited usage date.
  4. Enter the time in a 24-hour format. 
  5. Select Finish job and Export asset.
  6. The limited usage or archive date will be applied to the Advanced rights of an asset.

Important Information

  • This can only be added to one stage in a job. Jobs with multiple stages can only contain one instance of limited usage & archive date options.
  • When entering the date and time, the timezone of the user's operating system will be displayed in the job.
  • The date and time in DAM Advanced Rights are displayed based on the timezone configured in the user profile of anyone who views the Advanced Rights.
  • The portal's timezone will be used if no timezone is set up in the profile. If no portal timezone has been set, GTM will be the fallback timezone.
  • Any asset imported to a job via Universal Compact View that already has Advanced Rights associated to it will not inherit Advanced Rights.

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