Microsoft Teams is the ultimate messaging app for your organization—a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone. With Bynder’s Microsoft (MS) Teams integration, you can instantly turn changes made within your Bynder DAM into messages in MS Teams so everyone will have the most up-to-date information. You’ll be able to work from both platforms and stay synchronized.
Note
This integration is part of the Bynder Integration Hub.
This feature/solution requires your Customer Success Contact to enable, but then individual permissions can be done by the Bynder Admin.
Who can set up and manage integrations?
Users with the following rights can set up integrations:
How to set up the integration
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Navigate to
Settings > Advanced settings > Portal settings
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Click Browse Integrations in the left sidebar, then Configure in the Microsoft Office Connector section.
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Enter a Name for this configuration.
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Select New authentication to add your Bynder domain, which is the URL of your Bynder DAM and a Permanent Token.
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The setup will require a permanent token from Bynder with read/write assets and read/write metaproperties. Learn more about Permanent Tokens here.
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Click Next
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Add your contact email address. You’ll receive an email once the configuration is complete.
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Enter your timezone in the messages (only one timezone is allowed).
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Click Next
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Click new authentication to connect your Microsoft Team account.
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Once connected, you will be directed to the Microsoft Team login page.
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When notifications are sent, the user authenticated here will appear as the sender.
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In the dropdown, select the Microsoft Team channel, which is the group that will receive notifications.
- As of now, you cannot select one individual to receive notifications; however, you can create a group comprised of that individual.
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If yowantke notifications sent at an interval, enter a time interval. Add the interval number and select the unit (minutes, hours, days, weeks, months).
Note
While you must enter an interval and unit, if you want all available notifications sent in real-time, you can check all options for the notification types in the step below.
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Check the box next to the notification types (Asset upload, delete, metaproperty update, new version, archive) that you would like to be sent in real-time.
Note
Types that are not selected will be sent in batches at intervals specified in the previous step.
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Click Save
Edit the integration
You can edit the configuration to disable the integration, update your Microsoft Teams channel, or edit the time intervals.
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Navigate to
Settings > Advanced settings > Portal settings
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Click Active Integrations in the left sidebar, then Edit in the connection section you would like to update.
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Make your changes, then click Save.
FAQ
If a new version of an asset is uploaded, will the Microsoft Teams notification include that person’s name?
No, at this time, the only time you see a person’s name is when they upload a new asset.
What types of notifications can I enable?
Depending on the configuration, you will be notified when an asset has been uploaded, deleted, metaproperty updated, or a new version has been created or archived. (Collections are not yet available).
Can I configure more than one Microsoft Teams channel?
Yes, you would need to create an additional configuration by following the steps to set up the integration and selecting the additional channel/user from which you want to receive notifications.
Can I make changes to my assets from within Microsoft Teams?
No, at this time, you cannot make changes to your assets from within Microsoft Teams.
What if I want all my notifications sent in real-time versus in intervals?
Even though it is required to include a time interval in the configuration, you will automatically receive notifications in real-time by checking all of the notification types.
Can I select one person to receive notifications in MS Teams?
Currently, you cannot select one individual in Teams to receive notifications; you can only select a group or channel. If you want to send notifications to one person, you can create a group with that individual and configure the group.