Understanding Permissions In Your Asset Bank

Sara Anthony
Sara Anthony
  • Updated

Summary

Bynder uses a default set of rights to define permission types and their capabilities. If necessary you can customize these to fit your individual use case. Here is a table to understand the default permissions for the asset bank.

Asset

 

Heavy user

Regular user

Light user

  • Manage brands - Allows users to create, delete, and modify {{brands}}.

  • XML import (if available) - Allows users to import XML

  • Export metadata CSV file on download - Allows users to export and download the asset metadata to a CSV file.

  • Show all assets as watermarked - Displays all assets as watermarked (set it for specific user profiles).

Asset Management

Heavy user

Regular user

Light user

  • Edit hidden metaproperties on assets- Allows users to edit metaproperties that are hidden.

  • Upload assets - Allows users to upload directly to the Asset Bank.

     

  • Delete assets - Allows users to delete assets and asset versions from the Asset Bank.

  • Edit assets - Allows users to edit assets.

  • Mark assets as public - Allows users to mark assets as public.

  • Download watermarked assets directly - Allows users to download watermarked assets without approval.

  • Download assets additional files - Allows users to download and view additional files.

  • Download archived assets - Allows users to download archived assets.

  • View archived assets - Allows users to view archived assets.

  • Crop asset - Allows users to crop assets using the cropping tool.

  • Download limited usage assets - Allows users to download assets marked as limited usage.

  • View limited usage assets -Allows users to view assets marked as limited usage.

  • Download original assets - Allows users to download the original uploaded assets and view public links.

  • Download public asset derivatives - Allows users to download asset derivatives marked as public.

  • Upload assets with mandatory approval—This option allows users to upload assets for approval. An administrator must approve all uploads.

  • Download non-public asset derivatives - Allows users to download the non-public asset derivatives.

Brand

Heavy user

Regular user

Light user
   

  • View assets for all brands - Allows users to view assets for all brands.

Collections

Heavy user

Regular user

Light user
 

  • Embed collections - Allows users to create an embed code to embed the collection.

  • Feature collections on dashboard - Users can add created collections to the homepage.

  • View collections other users shared - Allows users to view the collections that other users shared.

  • View collections of other users - Allows users to view collections created by others.

  • Publish collections online - Allows users to publish created collections.

  • View collections other users received - Allows users to view the collections others received.

  • Transfer collection ownership - Allows users to transfer the ownership of a collection.
  • Manage collection groups - Allows users to manage collection groups.

  • Access to collections published online -Allows users to view the Public Collections Tab in the Collections overview.

  • Create collections - Allows users to create collections from assets.

Content Customization

Heavy user

Regular user

Light user

  • Manage content customization - This permission is necessary for maintenance by Bynder and shouldn't be enabled for admin and user profiles.

    

Homepage

Heavy user

Regular user

Light user

  • Manage news - Allows users to manage news.

  • Manage quick links - Allows users to manage quick links.

  

  • Restrict access to the dashboard - Hides the dashboard/homepage for users.

Preset

Heavy user

Regular user

Light user
   

  • Share metadata presets - Allows users to share metadata presets.

Reporting

Heavy user

Regular user

Light user

  • View Users & Storage - Allows users to view the portal's storage and user licenses.

  • View change history - Allows users to access Change history data.

  • View advanced reporting - Allows users to access Bynder Analytics.

  • Export user data - Allows users to export comprehensive user data to a CSV file.

    

Sharing

Heavy user

Regular user

Light user

  • Create general asset bank filters - Allows users to create general Asset Bank filters for portal-wide usage.

  

  • Share assets - Allows users to share assets.

  • Create personal asset bank filters -This allows users to create and share their personal Asset Bank filters.

  • Share assets with user groups - Allows users to share assets with user groups.

  • Access to Bynder Express - Allows users to share files using the Bynder Express.

  • View personal transfer history - This allows users to view their Bynder Express transfer history.

  • View transfer history from others - Allows users to view the Bynder Express transfer history from others.

  • Manage 'require login' on shares - Allows users to ensure that only logged-in users can access their share.

System Admin

Heavy user

Regular user

Light user

  • Manage the look & feel of the portal -Allows users to customize portal theme 

  • Create Bynder API tokens - Allows users to create API tokens.

  • View Bynder API tokens - Allows users to view API credentials.

  • Revoke Bynder API tokens - Allows users to revoke API credentials.

  • Manage portal settings - Allows users to access portal settings.

  • Restore removed assets- Allows users to restore deleted assets.

  • Restore removed metaproperties - Allows users to restore deleted metaproperties.

  • Restore removed metaproperty options - Allows users to restore deleted metaproperty options.

  • Manage OAuth apps -Allows users to manage OAuth apps.

  • Manage Bynder permanent API tokens - Allows users to manage permanent API tokens.

    

Taxonomy

Heavy user

Regular user

Light user

  • Manage categories - Allows users to manage categories.

  • Manage metaproperties - Allows users to manage metaproperties.

  • Manage metaproperty options - Allows users to manage metaproperty options.

  • Manage smart filters - Allows users to manage smart filters.

  • Manage tags - Allows users to manage asset tags.

  

Users and Permissions

Heavy user

Regular user

Light user

  • Manage user groups - Allows users to manage user groups.

  • Manage permission profiles - Access the user profile screen to set up permissions.

  • Manage user portal access - Allows users to manage user access to other company portals.

  • Manage users - Allows users to edit, delete, or add new users.

  • Manage own user profile - Allows users to manage their user profile.

  • Manage login configuration- Allows users to configure SSO.

  

  • Require MFA on login - Requires users to set up MFA (Multi-Factor Authentication) for their user account.

Waiting Room

Heavy user

Regular user

Light user
  • Audit quarantined assets - Allow users the ability to audit quarantined assets in Waiting room and quarantine section

  • Audit download requests - Allows users to audit download requests in the Waiting Room.

  • Audit upload requests - Allows users to audit upload requests in the waiting room.

 

 

FAQs

Who can update the permission profiles?

Only your Bynder admin has access to permission profiles to ensure necessary security.

Related Articles

Understanding Permissions In Studio

Understanding Permissions In Asset Workflow

Understanding Permissions in Content Workflow

Level: Proficient

Proficient-level articles are for users who have some prior Bynder knowledge. These articles require you to know the basics and may also require higher-level portal rights to accomplish the task outlined within the article. 

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