Upload Additional Files to Existing Assets

  • Updated

You can upload extra files, known as Additional Files, to provide more detailed or supporting information about an existing asset. These files can include waivers, contracts, spreadsheets, or release forms related to the asset.

You can restrict access to these additional files via Permission Management.

 

Who can upload additional files?

Users with the following permissions can upload additional files: 

  • Edit Assets

 

Upload Additional Files

  1. Navigate to the asset detail view of the asset to which you would like to add the file.

  2. Click the Versions tab on the right-hand side of the panel.

  3. Navigate to the Additional Files section and select add_metadata_preset.png Click to add a file.

  4. Select the file you want to upload as an additional file from your device.

    Note

    The maximum allowed file size of an additional file is 4GB.

  5. The additional file will now be available in the Asset Detail View.

Download Additional Files

  1. Navigate to the asset detail view of the asset with the additional file you want to download.

  2. In the Info tab, navigate to the Additional Files section.

  3. Click the additional file to start the download.

  4. (Optional) Alternatively, select the asset(s) from the Asset Bank and click the download icon. In the Download Preselect screen, check the box next to Include all additional files in the download package.

    • If you want this option selected by default for all users, you can contact your Customer Success Manager.

    default_additional_files.png

Delete Additional Files

  1. Open the asset with the additional file you want to delete.

  2. Click the Versions tab on the right side of the panel and navigate to the Additional Files section.

  3. Click thetrash.png button next to the additional file you want to delete.

  4. This action cannot be undone.

Alternative Options to Additional Files

If you would like to update the original file of an asset without having to tag the asset from scratch, you might want to upload your updated file as a new version instead.

If you want to add a new download option for users with specific customizations, such as crop or format, you might want to upload your modified file as a manual derivative instead.
You may want to use the related assets functionality to identify assets that have been uploaded to the Asset Bank that have something in common.

Manual derivatives cannot be exposed via API and will not be available in any integration.

FAQ

Can I restrict access to additional files?

Yes, you can restrict access to additional files via permission management. Click here to learn how.

 

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