As an administrator, you can decide whether users can upload or download files directly or if their requests must go through the Waiting Room. You can also assign auditors to review these requests. Auditors can be given full approval rights or assigned specific responsibilities, limiting their review to certain requests within their designated scope.
Optionally, you can create an Asset Workflow preset to ensure the assets are uploaded to the Waiting Room before they can be uploaded to the Asset Library. Learn more about Permission Management here.
How to Assign Waiting Room Approvers
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Navigate to
Users & rights > Permission Management.
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From the user profiles, select the profile for which you want to update permissions.
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Select one of the following:
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Upload assets for mandatory approval - users can only upload assets to the Waiting Room.
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Audit upload requests - users can approve or deny upload requests in the Waiting Room.
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Audit download requests -users can approve or deny download requests in the Waiting Room.
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Upload assets - users can upload assets directly to the Asset Library, bypassing the Waiting Room.
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Edit assets - The user can edit the media information without approval.
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Under Workflow > Assets, select Approve asset- users can approve asset workflow assets.
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[Optional] Set up auditors who can audit, upload, and download requests for assets tagged with a specific metaproperty option.
Click here to learn how.
By default, the approvers will receive an in-app notification when an upload or download request is pending approval.
Note
If you want approvers to receive email notifications, please contact your Onboarding or Customer Success Manager to enable that feature in your account.
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