Adobe Workfront is a work management platform for enterprises looking to strategically prioritize, assign, and complete projects with speed at any scale. With its central dashboard, you can quickly launch projects by seeing available resources and using templates and automations to assign tasks.
The Workfront integration allows you to sync and map metaproperties from your Workfront documents into your Bynder Asset Bank via a Workfront status update. This enables teams to work more efficiently without having to work in two separate systems and ensures content is always up to date.
Contact your Customer Success Manager to learn more about enabling the Adobe Workfront Integration.
Please ensure the following is enabled in both your Workfront and Bynder accounts.
-
Make sure you set up Bynder metaproperties you would like to map to the Workfront metadata.
Note
Note: If you do not know the metaproperites you would like to set up ahead of time, you can always start setting up the integration and go back to set up the metaproperty mapping. The set up will save regardless of if you’ve set up metaproperty mapping. Learn more about metaproperties here.
-
Add the Task Status in your Workfront account that you would like to use as the trigger for this integration.
-
You must set up the status in Task, not Project.
-
You can add multiple statuses to trigger the Workfront/Bynder workflow.
-
If you delete the connected task status, the integration will be disconnected.
-
Click here to learn more about how to add task statuses in Workfront.
-
-
The Workfront Task documents are the assets synced into Bynder, NOT the Project documents. To ensure successful integration, please let your teams know to upload the assets you want in Bynder into the Workfront Task document section.
-
The integration will sync all documents that appear in your Workfront task folder.
-
Navigate to
Settings > Advanced settings > Portal settings. -
Click the Premium tab where you will see Workfront.
-
Click Configure.
Note
You can only configure one Workfront Account.
-
Enter a Name for this configuration, then click Save.
-
Click New authentication and add the following information:
-
Authentication name
-
Workfront Username
-
Workfront Password
-
Workfront Subdomain
-
-
Click Create.
-
Configure the setting under Workfront settings.
-
Workfront Task Status: Assign the Workfront status you previously created that you would like to act as a trigger to send documents into your Bynder Portal. For example, if you previously created a Workfront Task Status called “Ready for Bynder,” select that status in the dropdown.
-
Paging Limit: Leave the limit to the default number 100.
Note
The paging limit can be changed if there is a property limit error thrown by Workfront. Use a smaller number to resolve the error.
-
-
Click Next.
-
Workfront to Bynder mappings - no action is required here. This information cannot be changed; changing it will cause a disconnect to your synced assets.
-
WORKFRONT Document id
-
WORKFRONT Version id
-
WORKFRONT Document url
-
WORKFRONT Task URL
-
-
Click Next.
-
Workfront to Bynder mappings: Here, you can select the metadata mapped from your Workfront assets to your Bynder Metaproperties via the dropdown.
Note
Establish the metaproperties in your Bynder DAM before setting up this integration. If you need to go back to add metaproperties in your DAM, you can X out of this integration setup, and your information will save.
-
Click Next >Finish.
After configuration, you can update your Workfront task status to start syncing the related task documents into your Bynder DAM. Moving forward, any time your task status changes to the selected Workfront synced status or a new document is uploaded into a previously synced task; it will appear in your Bynder DAM after roughly 5 minutes.
You can edit the configuration if you want to disable the integration, update your settings and workflows.
-
Navigate to
Settings > Advanced settings > Portal settings. -
Click Active Integrations in the left sidebar, then Edit in the section of the connection that you would like to update.
-
Make your changes, then click Save.
If you would like to disable or delete the integration follow the above steps click on 
and click disable or delete.
What types of files are supported?
-
All file types are supported.
What happens if I delete the asset from Workfront (or vice versa)?
-
If you delete an asset in Workfront, it will remain in your Bynder Asset Bank. If you delete an asset in Bynder, it will remain in Workfront.
What happens if you upload a new version of the file in Workfront?
-
If you upload a new version in your task documents in Workfront, it will automatically update as a new version in your Bynder DAM. There is no need to change the status in Workfront if you upload a new version. You will see the previous versions in the Versions Tab. Learn more about versions in Bynder here.
What will happen if I delete the synced task status in Workfront?
-
Deleting the synced task status in Workfront will disconnect the integration. To fix this you will need to re-add the task status in Workfront and then edit the integration in Bynder to select that new status.
How long will it take for assets to appear in my Asset bank?
-
Your asset will sync after approximately 5 minutes.
Comments
0 comments
Article is closed for comments.