Understanding And Optimizing Your Search Bar

Why?

Finding the right asset in a massive media library can sometimes surface broad or unexpected results, leaving users to sift through noise or guess complex syntax. The search functionality is engineered to give you precise control over where the system looks:

• Targeted Discovery: Target your search to specific fields, like titles or descriptions, to bypass broad keyword matches.

• Reduced Friction: Find known assets instantly if you can only remember a single word from a title or a phrase from a description.

• Relevance Scoring: System results automatically prioritize matches found in high-value fields (titles and tags) over lower-value fields (filenames and document contents).

How?

Using the Global Search Bar & Search Options

Follow these sequential steps to perform a scoped search directly from your portal interface:

1. Navigate to the global search bar at the top of your portal page.

2. Your Search Options inline suggestions display inside the search dropdown menu.

3. Select one of the following field-scoped options:

   • Click Search in Title to isolate your query strictly to asset titles.

   • Click Search in Description to look exclusively within asset description text fields.

4. Review your filtered results, which will refresh dynamically to display only assets matching the query within your chosen scope.

Use Cases for Scoped Searching

• Known Title Fragment: If a marketing manager remembers part of a campaign asset's title, typing the phrase and selecting Search in Title immediately eliminates unrelated metadata matches.

• Specific Description Phrases: If a content librarian remembers a unique phrase used within an asset's description summary, selecting Search in Description surfaces the asset without generating unrelated title noise.

• Noise Reduction: Searching a generic term like "Spring" might yield thousands of global results. Scoping the query exclusively to the Title field narrows the list down instantly to assets explicitly named with that specific term.

Search Bar Key Aspects

Using Search Tips and Shortcuts: To help you find assets more efficiently, the search bar includes built-in guidance and navigation tools. You can still access search tips by clicking the (?) Help icon located in the bottom-left corner of the search dropdown. This will provide a quick reference for using operators (like AND, OR, NOT) and wildcards to refine your results.

Natural Language Search: If enabled for your portal, you can toggle on Use natural language search at the top of the search dropdown. This allows you to find images by describing them (e.g., "a person sitting on a bench in a park") rather than relying solely on specific filenames or tags.

Types of Content: You can search for assets, collections, guides, chapters, and pages. 

Recent Searches: Clicking the search bar shows you a dropdown of your recent searches.

Highlighted Results: The system highlights descriptions, copyrights, and tags that match your query to help you understand why certain results are returned.

Smart Filters: Use smart filters in the filter bar to refine your search results by color, tags, and more. Add or remove filters easily to adjust results dynamically.

Note: Searching for assets on the homepage does not reset your smartfilters, but instead combines your search with the smartfilters that have been set.