Adding and Removing Users from Groups

Summary

Learn how to efficiently manage your portal's audience by adding or removing users from User Groups. User groups allow you to categorize your users to manage asset access, and collections collectively, independent of their individual functional permissions.

Why?

While Permission Profiles define the specific actions a user can take (like "uploading" or "deleting"), User Groups define what content they can interact with.

• Flexibility: Users from different permission profiles (e.g., Level 1: Light User" or Level 4: "Uploader") can belong to the same group.

• Efficiency: Instead of setting asset rights for 50 individuals, you can apply them to one group.

• Scaling: Quickly onboard new team members by adding them to a pre-configured group that already has access to the necessary assets and collections.

How?

You are also welcome to view our Academy training about Group Management. 

Add a User to a Group

1. Navigate to Settings > User & rights > Group Management.
2. Either navigate or search for the group you want to update the users.
3. Click next to the group and select Edit.
4. Click
5. Enter the name of the user you want to add and select their name in the dropdown.
   
6. Continue to add any additional users, then click Add.

Remove a User from a Group

1. Navigate or search for the user you’d like to remove. Click next to the user that you’d like to remove.
2. You can also remove multiple users by checking the box next to their name (or the box next to Users to remove all) and clicking Remove selected users.
3. Read the warning message carefully, check the box, then click Remove.

Note on Access Rights: Removing a user from a group will automatically revoke their access to any Collections shared specifically with that group. Additionally, they will lose any metaproperty option access rights inherited from that group membership.

Updated May 12, 2026 08:19