Manage Permissions to Download Assets

  • Updated

Typically, users have the right to download media. However, you might want to limit this right to original files or archived or watermarked assets and grant it to selected users only. When users do not have the right to download specific assets, they see the Available upon request button on the Asset detail page, and they need to request permission to download and provide the reason for downloading. The request is then displayed in the notification center and the approver's Waiting Room.

How to Enable Access to Download Assets 

  1. Navigate to settings_menu.pngSettings > Users & rights > Permission Management.

    • If you want users to be able to download original files and derivatives, enable the Download original assets right. Users that do not have this right will only have the right to download derivatives and will not be able to download any originals ( including the originals of documents, audio, and video files). We recommend not to grant this right to light users.

      Note

      • If users do not have the Download original assets right enabled, they cannot see previews of documents.

      • If you want users to be able to download the originals of specific files (for example, only audio files), we can help you set this up. Contact your Customer Success Manager and provide the extensions for which you want to be exempted.

    • If you want users to be able to download archived assets, enable the Download archived assets right.

      Note

      If you enable this right, you need to enable View archived assets right so that users can see the assets.

    • If you want your users to be able to download non-public derivatives but not originals, enable the Download non-public asset derivatives right.

      Note

      If you want users to be able to download public derivatives, select Download public asset derivatives.

    • If you want users to be able to download the assets marked as Limited Usage, enable the Download limited usage assets right.

      Note

      If you enable this right, you must also enable the View limited usage assets.

    • If you want users to be able to download watermarked assets, enable the download directly.

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