User Permissions & Types of User Profiles

  • Updated

A Bynder administrator can assign users to a specific permission type in order to control what they can do in a portal. There are three different permission types:  Light, Regular, Light+ and Heavy users. Bynder has a default set of rights that define the Heavy, Regular, and Light user types however you can customize these per user type to fit your use case. 

Contact your Customer Success Manager to determine how many seats you have per permission profile.

Visit the Permissions Management section of your portal to see how many active users you have per permission profile.

The permissions are outlined below:

 Screenshot 2023-10-19 at 11.30.01 AM.png

 

Asset Bank

Asset

Heavy user

Regular user

Light user

  • Manage brands - Allows users to create, delete, and modify {{brands}}.

  • XML import (if available) - Allows users to import XML

  • Export metadata CSV file on download - Allows users to export and download the asset metadata to a CSV file.

  • Show all assets as watermarked - Displays all assets as watermarked (set it for specific user profiles).

Asset Management

Heavy user

Regular user

Light user

  • Edit non-editable metaproperties on assets - Allows users to edit those not configured as editable.

  • Upload assets - Allows users to upload directly to the Asset Bank.

     

  • Delete assets - Allows users to delete assets and asset versions from the Asset Bank.

  • Edit assets - Allows users to edit assets.

    Allows users to edit assets.

  • Mark assets as public - Allows users to mark assets as public.

  • Download watermarked assets directly - Allows users to download watermarked assets without approval.

  • Download asset additionals - Allows users to download and view additional files.

  • Download archived assets - Allows users to download archived assets.

  • View archived assets - Allows users to view archived assets.

  • Crop asset - Allows users to crop assets using the cropping tool.

  • Download limited usage assets - Allows users to download assets marked as limited usage.

  • View limited usage assets -Allows users to view assets marked as limited usage.

  • Download original assets - Allows users to download the original uploaded assets and view public links.

  • Download public asset derivatives - Allows users to download asset derivatives marked as public.

  • Upload assets with mandatory approval - Allows users to upload assets for approval. All uploads will need to be approved by an administrator.

  • Download non-public asset derivatives - Allows users to download the non-public asset derivatives.

Brand

Heavy user

Regular user

Light user

   
  • View assets for all brands - Allows users to view assets for all brands.

Collections

Heavy user

Regular user

Light user

 
  • Embed collections - Allows users to create an embed code to embed the collection.

  • Feature collections on dashboard - Users can add created collections to the homepage.

  • View collections other users shared - Allows users to view the collections that other users shared.

  • View collections of other users - Allows users to view collections created by others.

  • Publish collections online - Allows users to publish created collections.

  • View collections other users received - Allows users to view the collections others received.

  • Access to collections published online -Restricts users from viewing the collections published online.

  • Create collections - Allows users to create collections from assets.

  • Transfer collection ownership - Allows users to transfer the ownership of a collection.

Content Customization

Heavy user

Regular user

Light user

  • Manage content customization - This permission is necessary for maintenance by Bynder and shouldn't be enabled for admin and user profiles.

   

Homepage

Heavy user

Regular user

Light user

  • Manage news - Allows users to manage news.

  • Manage quicklinks - Allows users to manage quicklinks

 
  • Restrict access to the dashboard - Hides the dashboard/homepage for users.

Preset

Heavy user

Regular user

Light user

   
  • Share metadata presets - Allows users to share metadata presets.

Reporting

Heavy user

Regular user

Light user

  • View Cockpit - Allows users to view the portal's storage and user licenses.

  • View change history - Allows users to access Change history data.

  • View advanced reporting - Allows users to access Bynder Analytics.

  • Export user data - Allows users to export comprehensive user data to a CSV file.

   

Sharing

Heavy user

Regular user

Light user

  • Create general asset bank filters - Allows users to create general Asset Bank filters for portal-wide usage.

 
  • Share assets - Allows users to share assets.

  • Create personal asset bank filters -This allows users to create and share their personal Asset Bank filters.

  • Share assets with user groups - Allows users to share assets with user groups.

  • Access to Bynder Express - Allows users to share files using the Bynder Express.

  • View personal transfer history - This allows users to view their Bynder Express transfer history.

  • View transfer history from others - Allows users to view the Bynder Express transfer history from others.

  • Manage 'require login' on shares - Allows users to ensure that only logged-in users can access their share.

System Admin

Heavy user

Regular user

Light user

  • Manage the look & feel of the portal -Allows users to change the background of the login page and the logo.

  • Create Bynder API tokens - Allows users to create API tokens.

     

  • View Bynder API tokens - Allows users to view API credentials.

  • Revoke Bynder API tokens - Allows users to revoke API credentials.

  • Manage portal settings - Allows users to access portal settings.

  • Restore removed assets- Allows users to restore deleted assets.

  • Restore removed metaproperties - Allows users to restore deleted metaproperties.

  • Restore removed metaproperty options - Allows users to restore deleted metaproperty options.

  • Manage OAuth apps -Allows users to manage OAuth2 apps.

  • View external server setting details - This allows users to view the overview of the external server settings.

    Note

    This permission is deprecated.

  • Manage external server settings - Allows users to manage external server settings.

    Note

    This permission is deprecated.

  • View external server setting details - Allows users to view external server setting details.

    Note

    This permission is deprecated.

  • Manage Bynder permanent API tokens - Allows users to manage permanent API tokens.

   

Taxonomy

Heavy user

Regular user

Light user

  • Manage categories - Allows users to manage categories.

  • Manage metaproperties - Allows users to manage metaproperties.

  • Manage metaproperty options - Allows users to manage metaproperty options.

  • Manage smart filters - Allows users to manage smart filters.

  • Manage tags - Allows users to manage asset tags.

 

Users and Permissions

Heavy user

Regular user

Light user

  • Manage user groups - Allows users to manage user groups.

  • Manage permission profiles - Access the user profile screen to set up permissions.

  • Manage user portal access - Allows users to manage user access to other company portals.

  • Manage users - Allows users to edit, delete, or add new users.

  • Manage own user profile - Allows users to manage their user profile.

  • Manage login configuration- Allows users to configure SSO.

 
  • Require MFA on login - Requires users to set up MFA (Multi-Factor Authentication) for their user account.

Waiting Room

Heavy user

Regular user

Light user

  • Audit quarantined assets - Allow users the ability to audit quarantined assets in Waiting room or Quarantine section
  • Audit download requests - Allows users to audit download requests in the Waiting Room.

  • Audit upload requests - Allows users to audit upload requests in the waiting room.

 

Dynamic Asset Transformations

Heavy user

Regular user

Light user

   
  • Show DAT URL - Allows users to view the DAT URL in the Asset Detail View.

   
  • View and Download Presets - Allows users to view the DAT URL and view and download assets and presets in the DAT UI.

   
  • Create Transformations - Allows users to view the DAT URL, view and download assets and presets in the DAT UI, and create a new transformation.

  • Manage Presets - Allows users to create, edit, and delete presets in portal settings.

   

Notice

To learn more about Dynamic Asset Transformation (DAT), visit here.

 

Brand Templates

Heavy user

Regular user

Light user

 
  • Approve documents - Allows users to approve or reject a document because it needs changes before approval.

  • Manage templates - Allows users to upload, configure, and modify all portal templates. Also, this allows users to access all the documents that they created.

  • Create documents - Allows users to create documents based on a Digital Brand template.

Brand Store

Heavy user

Regular user

Light user

  • Assign budget - Allows users in the Brand store to assign budgets for other users.

  • View orders- Allows users to view orders in admin settings.

  • Manage orders - Allows users to edit orders in admin settings. (The Order admin view right is required.)

  • Allow access to brand store management - Allows users to navigate to Brand store admin settings.

  • Order admin list - Allows users to see the list of orders in the admin settings. The permission works with the Brandstore admin list and Order admin view.

 
  • Download asset - Allows users to download assets from the Brand store.

  • Brand store access - Allows users to access the Brand store.

Brand Guidelines

Heavy user

Regular user

Light user

 
  • Creator - Allow users to create and manage their guides.

  • Manager - Allow users to create a guide, fully control all guides, and access the Brand Guidelines settings page.

  • Viewer - Allow users to view guides only.

Brand Guidelines 1.0

Heavy user

Regular user

Light user

 
  • Edit style guide - Allows users to make changes to guidelines.

  • View styleguide - Gives read-only access to guidelines.

Studio

You can read more detailed information about permissions in Studio here.

Admin user

Regular user

 
  • Admin- Can manage configurations, have full access to designs, templates, and projects, and manage all settings and permissions.

  • Content Designer - Can create new designs from scratch and save them as templates, as well as edit and lock elements.

  • Content Creator- Can create new content or variations of existing content from pre-approved templates.
 

Asset Workflow

Account

Heavy user

Regular user

Light user

  • Create template account variables - Users can add account variables for Asset Workflow templates.

  • Delete template account variables - This allows users to remove variables.

  • View template account variable - Allows users to view the account variable overview.

  • Create account variable options - Users can add variable options in Asset Workflow templates.

  • Delete account variable options - Allows users to remove variable options in variables.

  • Allows users to get all the permissions available in the workflow - Allows users to get all the permissions available in the Asset Workflow.

 

Not Applicable

Asset

Heavy user

Regular user

Light user

  • Delete all annotations - This allows users to remove any annotation in Asset Workflow.

  • Manage all annotations - This allows users to edit any annotation in Asset Workflow.

  • Create private annotations - Allows users to add a private annotation

  • Approve asset - Allows users to approve Asset Workflow assets. (A User must have "Approve Job" permission enabled to Approve Assets in Workflow Jobs. 

  • Create job asset - Allows users to add assets to Asset Workflow stages.

  • Delete assets - Allows users to remove assets in Asset Workflow stages.

  • Download all assets from the job - Allows users to download all assets.

  • Manage and annotate assets - Allows users to edit/annotate assets in Asset Workflows.

  • Delete asset versions- Allows users to remove versions of assets in Asset Workflows.

  • Manage templates in jobs - Allows users to manage templates in the Asset Workflow module.

Not Applicable

Brand Templates

Heavy user

Regular user

Light user

  • Disable template previews - Restricts users from generating a Asset Workflow template preview.

  • Manage templates - Allows users to manage Asset Workflow templates.

  • Upload a POD template - This allows users to upload a POD template to the environment.

Not Applicable

Campaigns

Heavy user

Regular user

Light user

 
  • Create campaigns - Allows users to add campaigns to Asset Workflows.

  • Delete campaigns - Allows users to remove campaigns.

  • Manage campaigns - Allows users to edit campaigns in Asset Workflows.

  • View campaign overview - Allows users to see the campaign overview in the Asset Workflow.

  • Export jobs from campaigns to CSV - Allows users to export jobs from campaigns.

  • Create campaigns based on presets - Allows users to add campaigns based on presets to Asset Workflows.

Not Applicable

Job

Heavy user

Regular user

Light user

  • Manage templates - Allows users to choose batch templates in the Asset Workflow module (if the template supports it).

  • Create jobs based on presets - Allows users to create Asset Workflow jobs based on a preset.

  • Create templates in jobs - Allows users to add assets based on POD templates.

  • Download job attachments - Allows users to download all attachments from Asset Workflow jobs.

  • Book time in jobs - Allows users to book time in jobs.

  • View booked time overview - Allows users to see the total time booked in the Asset Workflow.

  • Mark comments as important in jobs - Users can mark Asset Workflow comments as important.

  • Allow user suggestions in all groups- Allow users to tag and assign tasks to all other users.

  • Approve jobs - Allows users to approve jobs.

  • Cancel jobs - Allows users to cancel jobs.

  • Create jobs - Allows users to add Asset Workflow jobs to campaigns.

  • Delete jobs - Allows users to remove jobs.

  • Export jobs from campaigns to CSV - Allows users to export jobs and asset-related data.

  • Manage jobs - Allows users to manage jobs.

  • Reorder jobs - Allows users to reorder jobs and process order stages.

  • View jobs - Allows users to see an overview of all jobs.

  • Create private messages in jobs - Users can add private messages in Asset Workflow conversations.

  • Manage job overview notes - Allows users to manage Asset Workflow job overview notes.

  • View job overview notes- Allows users to view Asset Workflow job overview notes.

Not Applicable

Metaproperties

Heavy user

Regular user

Light user

  • Metaproperty API view - Allows users to view metaproperties using API v5.

  • Manage metaproperties - Allows users to manage metaproperties in the Asset Workflow.

 

Not Applicable

Preset

Heavy user

Regular user

Light user

  • Create presets - Allows users to add presets for Asset Workflows.

  • View presets - Allows users to see all the presets created for Asset Workflows.

 

Not Applicable

Stage

Heavy user

Regular user

Light user

 
  • Create stages - Allows users to add stages to Asset Workflows

  • Delete stages - Allows users to remove stages in Asset Workflows.

  • Manage inactive stages - Allows the users responsible for the stage to edit inactive stages in Asset Workflows.

  • Manage stages - Allows users to edit stages in Asset Workflows.

Not Applicable

Task

Heavy user

Regular user

Light user

 
  • Create tasks - Allows users to add tasks to Asset Workflow stages.

  • Delete tasks - Allows users to remove tasks in Asset Workflow stages.

  • Manage tasks - Allows users to edit tasks in Asset Workflow stages.

Not Applicable

Groups

Heavy user

Regular user

Light user

  • Manage user groups - Allows users to manage groups in the Asset Workflow.

Not Applicable

Not Applicable

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