Understanding and Creating Collections

Candace Estelle
Candace Estelle
  • Updated

Summary

A Collection is a grouping of assets that can be organized and shared. Collections can be public for anyone to view or shared selectively. By default, Collections are only visible to the creator unless the user wants to share them or mark them as public. Users can create a Collection from the Asset Bank View or the Collections tab. You can feature Collections on your homepage to drive users to a specific collection of assets. This guide will show users how to create a collection with Bynder.

Who?

This feature/solution is enable-able by a Bynder Admin.

Users with the Create a Collection permission can create their own Collections.

Why?

Collections help users efficiently categorize, share, and access assets within Bynder. Bynder allows users to decide who they share collections with, allowing for ultimate control when sharing assets. 

How?

Creating A New Collection From The Asset Bank View

  1. Navigate to your Asset Bank.
  2. You can either search or filter assets to add to a Collection. You can also add an asset to a Collection within the Asset Detail View. 

    Screenshot 2024-10-03 at 2.52.38 PM.png

  3. Select the assets you would like to add.

  4. Navigate to the toolbar in the top right of the page, and press theScreenshot 2023-12-22 at 12.33.12 PM.pngbutton.

    Screenshot 2023-12-22 at 12.32.35 PM.png

  5. A pop-up window will open where you decide the Collection Name and Description.

    Screenshot 2023-12-22 at 12.33.48 PM.png

  6. Click Add Collection. 
  7. Your Collection has now been created and can be viewed in My Collections under the Collections tab.

    Screenshot 2023-12-22 at 12.35.04 PM.png

  8. Share your Collection with the permission profile, user group, or users to you want to have access or help manage it.

Creating A New Collection From The Collections Tab

  1. Navigate to your portal.
  2. Select the Collections tab.
  3. In the top right corner, select the Screenshot 2024-05-21 at 9.15.47 PM.pngbutton.

    Screenshot 2024-05-29 at 1.50.34 PM.png

  4. A pop-up window will appear where you can add the name and description of your new Collection. 
  5. Click Save Changes. 

Editing A Collection Thumbnail

You can edit the thumbnail of a collection if you are the owner or manager of the Collection. Only Image files can be used as Thumbnails—PDF files are not supported, even if they have an Image derivative.We recommend using images with 16:10 ratio.

  1. Navigate to the Collections tab.
  2. Hover over the Collection> Edit Collection.

    Screenshot 2024-06-03 at 12.50.42 PM.png

  3. A window will pop up with Collection details. Scroll down to the Thumbnail section. 

    Screenshot 2024-06-03 at 12.51.38 PM.png

  4. Select the Three dots.pngbutton, and press Edit thumbnail.
  5. Search or navigate the Asset Bank or Collections to locate the image you’d like to use as a collection thumbnail. 

    Screenshot 2024-06-03 at 12.53.07 PM.png

  6.  After selecting an asset, you can preview the thumbnail before saving.

    Screenshot 2024-06-03 at 12.53.36 PM.png

 FAQs

Is there a limit to the number of assets you can add to a Collection?

We recommend not going above 15k assets. 

Related Articles

How To Share Collections

How To Manage Permissions In Collections

How To Rename And Delete Collections

How To Feature A Collection On Your Portal Homepage

Level: Proficient

Proficient-level articles are for users who have some prior Bynder knowledge. These articles require you to know the basics and may also require higher-level portal rights to accomplish the task outlined within the article. 

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