Enable Advanced Filter Types

The Advanced filter allows you to filter assets on type (for example: image or document), orientation (landscape, portrait, square), size, or, if you're an approver, the files awaiting your approval. You can use this filter to search for assets uploaded by a specific user.

How to enable this feature in your portal?

Contact your Customer Success Manager to enable this feature in your portal. 

Image Size

The following sizes are available:

  • Large: over 800 px wide

  • Medium: 200-799 px wide

  • Small: 1-199 px wide

  • Custom: Filter by asset dimensions that fall within a specified range. In the From field, enter the minimum resolution you want to search for, and in the To field, enter the maximum resolution. When the dimensions of one of the sides of the image fall within this range, the asset will be returned as a search result.

Video Duration

  1. Click the Duration tab in the Advanced filter.

  2. Select one of the available options:

    • All: All videos will be shown.

    • Long (>20min): Only videos longer than 20 minutes will be shown.

    • Medium (5-20min) Only videos with a duration between 5 and 20 minutes.

    • Short (<5min) Only videos shorter than 5 minutes will be shown.

File Type

The following file formats are displayed in the results when applying selected Advanced filters:


Illustration, Flash, and Sourcefiles are not currently active and do not display any results.

  • Image: jpg, jpeg,gif,bmp,tif, tiff, ai, eps,PSD,cr2,crw, nef,nrw, raw,dng,rw2,kdc,dcr,arw,sr2,mrw, orf,3fr,gng 

  • Video:mov,avi,flv,mp4,wmv,mpg,mpeg,vob,mkv,mxf,m4v,f4v,3gpp,3gp,ogv,ts,mts,m2ts,3g2,3gp,m2v,webm

  • Audio: wav,mp3,ocm,wma,m4a,ogg,aiff,aif,m4r: audio

  • Document: all the file types that are not mentioned above (for example ZIP or INDD files) fall into this category,

  • 3D: 3ds,3mf,blen,dae,drc,dxf,fbx,gltf,glb,lwo,obj,off,ply,rvm,skp,stl,u3d,xsi

Files for Approval (Asset Workflow)

If you use workflow and you are an approver for files exported from workflow jobs, you can use the Sent for Review filter. In this way, you can get a quick overview of files that are awaiting your attention in the Workflow approval tab of the Waiting room. You can approve these files in the Waiting room.

Added By

Use the Added by field to search for assets uploaded by a specific user. You can search for active and inactive users. However, it is not possible to filter deleted users.

Date Added

Use the Date Added field to search for results that have been uploaded within a specific timeframe.

  • Last 7 Days: This will show assets uploaded within the past seven days, including today's date as well.
  • Today: This will show assets uploaded on today's date
  • Custom: This allows you to specify a start date and end date and will show all assets uploaded between those dates, including the specified days as well.

Tracked Assets

Use the Distributed Assets field if you want to display the assets that are used on different channels and tracked by the Asset Tracker.


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