Automatically Save File Extension During Upload

  • Updated

When you upload assets, you can save the file extension automatically to help filter and organize them more easily in the future.

Bynder will extract the file extension during upload and tag the assets accordingly. This makes it simpler for users to filter assets by specific file extensions.

By automatically retrieving the file extension from the file's metadata (EXIF, IPTC, XMP), Bynder can map this information to a metaproperty in your portal. This eliminates the need to manually enter the file extension each time you upload assets.

To enable this feature, ensure that the file extension is included in the metadata of your files. You can configure this extraction process here. Once activated, Bynder will automatically save the file extension from the metadata to a metaproperty.

If your files do not contain file extension metadata, Bynder can still save the file extension to a metaproperty during file conversion upon upload. However, this method may result in multiple aliases for the same file extension (e.g., jpg, jpeg, tif, tiff). Contact your Customer Success Manager for more information if you prefer this approach over metadata mapping.

We recommend using metadata mapping for automatic file extension saving upon upload. You can configure this yourself or opt for Bynder's feature to tag assets with the correct file extension during file conversion.

Note

This will not work retrospectively. This means that when searching for a file extension, you can only find the assets that were uploaded after the feature was enabled. If you also want to find older assets by their file extension, ask your Customer Success Manager for a portal reidentify*

Reidentify currently works for images and some document types (such as PDF) but not for video and audio file types. Reidentify only applies to Save File Extension by Metadata Mapping.

Save File Extension by Metadata Mapping

  1. Read more about extracting metadata when uploading assets here.

  2. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and create a new metaproperty for the file extension by clicking ➕ Add. Open the Type dropdown and select Select2. Make sure the option Filterable is selected. Optionally, you can select the Display field to show the metaproperty in the Asset Detail view. Continue setting up the metaproperty as desired. Read more about creating metaproperties here.

  3. In the Metadata tag field, enter the exact name of the metadata tag that contains the file extension. The metadata tags described below are commonly available, but you can also enter your own custom metadata tag.

    Note

    We recommend mapping only one metadata tag to extract the file extension upon upload. Mapping multiple metadata tags may result in duplicate values in the (smart)filters, such as JPEG and JPG.

    • FileType

      The FileType metadata tag contains the name of the file format, such as JPEG and TIFF instead of JPG and TIF. This is often more explicit and can be longer than three characters.

      In the example below, the FileType metadata tag is used for mapping

      FileType.png
    • FileTypeExtension

      The FileTypeExtension metadata tag contains the file extension, so for example, jpg and tif

      In the example below, the FileTypeExtension metadata tag is used for mapping.

      FileTypeExtension.png

      Note

      Save File Extension by Metadata Mapping currently works for images and some document types (such as PDF). It does not work for video and audio file types.

  4. Click Save to save the metaproperty.

  5. (Best practice) If you enabled the Main Filter option for your file extension metaproperty, add it to a smart filter to allow your users to filter by file extension in the DAM. Read more about smart filters here.

    If the Main Filter option isn't enabled for the metaproperty, you can find a filter for the new metaproperty under the Advanced filter. Alternatively, you can still add the new metaproperty to a smart filter.

Save File Extension Upon File Conversion

How to enable this feature in your portal?

Contact your Customer Success Manager to enable this feature in your portal. 

If you can't use metadata mapping to save the file extension upon upload, we can extract it upon file conversion.
metaExtensionMapping.png

 

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