Set up Specific Download Approvers

  • Updated

Instead of having one user or a small group handle all download requests, you can assign individual download approvers for each watermarked asset. This allows for a more balanced workload and ensures that only authorized users can download the assets.

Adding watermarks to your assets restricts access to only those with proper permissions. Users without the necessary rights can request a download, which can be reviewed by administrators or designated download approvers. This system prevents a single user or a small group from handling all approvals, lightening the workload for administrators and ensuring that the content is reviewed by knowledgeable approvers.

When a download request is submitted, the assigned download approver is notified via email to review and approve the request in the Waiting Room.

During Upload

  1. Start uploading your assets. 

    Tip

    By default, all assets are selected in the upload screen. Make sure to deselect the assets that should not be watermarked before moving on to step 2.

  2. In the left sidebar go to the Advanced section and tick Show watermark. Read more about watermarks here.

  3. Click the Download approver metaproperty and enter the name of the user who needs to be assigned as a specific download approver for the watermarked assets. Click the returned name or email address to assign this user as the specific download approver.

    Note

    • The name of the Download approver metaproperty may vary on your side.

    • The selected download approver will be assigned to all the watermarked assets that are selected in the upload screen.

  4. (Optional) apply other metadata to your assets.

  5. Click Store selected file(s) to finish your upload.

The specific download approver will be notified via email once a user submits a download request.

Existing Asset

  1. Open the asset you want to assign a specific download approver to.

  2. Open the Edit tab.

  3. Go to the Advanced Rights section and make sure that Show watermark is ticked.

  4. Click the Download approver metaproperty and enter the name of the user who needs to be assigned as a specific download approver for the watermarked asset. Click the returned name or email address to assign this user as the specific download approver.

    Note

    • The name of the Download approver metaproperty may vary on your side.

  5. Click Save to save the changes

The specific download approver will be notified via email once a user submits a download request.

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