Manage Metaproperties

  • Updated

Metaproperties are metadata that you use to classify and define your assets better. They help categorize assets and search through them. Metaproperties can have unlimited options, which are sub-categories of metaproperties. For example, the continent's metaproperty can include Asia, Africa, or Australia as options.

You can create metaproperties and their options before you upload your assets, or if you have a feature enabled, you can also create options when you upload assets. See Add metaproperty options on upload.

The Mass Version Updater, Mass Uploader, and standard uploader also allow for the importation of assets with their metaproperties. The metaproperties accompanying the uploaded assets are automatically matched to the existing metaproperties in the system.

You can also manage who can access specific assets by setting restrictions on a metaproperty option level.

Note

You will not see any created metaproperties in your Asset Library when no assets are linked.

How to Create Metaproperties

  1. Navigate to your Portal.
  2. Select Settings> Taxonomy > Metaproperties management.
  3. Click + Add.

  4. Enter the Name of the metaproperty. The name must be unique since it will be used in the API and the system's backend and cannot contain any special characters, spaces, or capital letters.

    Note

    To avoid indexing issues, the name of a metaproperty cannot be changed after creation.

  5. Enter the Label. The label is the metaproperty name that users will see in the system. It can have spaces and capital letters.

  6. Expand Language labels to add the labels in different languages. If you enter the translations, they will display when the user changes the portal's language.

  7. Select the type for the metaproperty.

    Note

    Changing the type of an existing metaproperty can have serious implications for your existing metaproperty options, taxonomy, and overall portal stability.

    Get a better understanding of changing metaproperty types first before making any changes. Read more about it here.

  8. Select whether the metaproperty options should be ordered alphabetically or by a Z-index in the Order options by field. The Z-index specifies the order in which the metaproperty options are displayed. The lower the Z-index value, the higher the metaproperty option will be displayed in the list. So, an option with a Z-index of 1 will be positioned at the top of the list, whereas an option with a Z-index of 10 will be displayed more towards the bottom.

  9. Select one or multiple metaproperty filter options. The number of available options depends on the selected metaproperty Type.

  10. Click + Add Options to add options to your metaproperty.

  11. (Optional) If you want to keep the metaproperty hidden from specific users or user groups, select this group or users in the Hide metaproperty box and select the Hide metaproperty checkbox. To add more groups or users , click the plus icon.

    Note

    Hiding metaproperty hides data, not assets. Assets are hidden from users only if you also hide the metaproperty options.

  12. (Optional) The Metadata tag field allows you to map the Exif data of your assets to a specific metaproperty in Bynder. This saves you time and reduces human error. Exif data is often written to your files automatically by (photo editing) software or cameras. Still, it can be written manually in your files using tools such as ExifTool.

    Exif data often consists of metadata and tags you can map to a metaproperty in Bynder. For example, suppose your photo editing software automatically writes a color profile or product code to an Exif data field. In that case, you can use this Exif field to map the color profile or product code to a metaproperty in Bynder. This way, the information will be prefilled during upload, saving your users the time to look up and enter this information manually.

    1. Determine which specific Exif data you want to map to Bynder. Use a tool such as Exiftool to read the Exif information for your file(s). Analyze multiple assets to understand the Exif field(s) to which your data is written since this can vary when your files come from different sources.

      exif_data_mapping.png

      Example of Exif data analysis using the ExifTool

      Tip

      If the information you want to map to Bynder is unavailable in the same Exif field, you can save it to multiple Exif fields with (slightly) different names. In that case, you can map all Exif fields to the same metaproperty in Bynder.

    2. Copy the exact name of the Exif field(s) you want to map to Bynder.

    3. In Bynder, go to the metaproperty you want to map this Exif data to and paste the exact name of the Exif field into the Metadata tag field. A comma separates the names if you want to map multiple Exif data fields.

      colorspace-metaproperty.png

      Example of Exif data mapping in Bynder

      Note

      In case multiple mapped Exif fields contain data, the data of the field first in line will be used in Bynder.

  13. (Optional) If you download files with XMP metadata, you can decide which namespaces the metaproperty values will be written. Enter the tags in the Write metadata to namespace field in the following format:

    XMP:Description,XMP:Creator

    For more information on downloading files with metadata, see Download Assets with metadata.

  14. (Optional) If you want to make this metaproperty dependent on the values of other metaproperties, select the metaproperties to link to in the Metaproperty Dependencies box. In this way, users will see this metaproperty only if they select values from the linked metaproperty. See Set up metaproperty dependencies.

  15. Save your changes.

  16. (Optional) To add the metaproperty to the topfilter bar, go to settings-icon.pngSettings > Taxonomy > Smartfilter Management.

Edit Metaproperties

  1. Go to settings-icon.pngSettings > Taxonomy > Metaproperties management.

  2. Hover your cursor over the metaproperty you want to edit.

  3. Click the configure-users_pencil.png button that displays to edit the metaproperty.

    Note

    • You can change the meta property type without losing data if the type is not Text or Longtext. Changing from or to text will result in your data being lost.

    • To avoid indexing issues, you cannot edit the Name field of a metaproperty.

Delete Metaproperties

You can only delete metaproperty options, but not metaproperties themselves. To delete options, go to settings-icon.pngSettings > Taxonomy > Metaproperties management, click  settings-icon.png next to a metaproperty, and delete its options.

If you want the metaproperty not to be visible, edit it and set it as a Hidden filter.

To delete the metaproperty, contact your Customer Success Manager. If you used this metaproperty with the Mass Uploader, you can contact your Customer Support Manager to remove it from the mapping. The Mass Uploader will only work if the deleted metaproperty is still mapped.

Note

  • If you delete a metaproperty, all the metadata selected on upload remains embedded in assets. In this way, if you, at a later point, decide to create the same metaproperty again, the original metaproperty data will already be available in the assets.

  • If you delete a metaproperty, all the dependencies and custom triggers linked to it will also be deleted.

Manage What Data Displays on the Asset Detail Page

You can add or hide the data that is displayed on the page.

How to enable this feature in your portal?

Contact your Customer Success Manager to enable this feature in your portal. 

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