There are multiple ways to upload media to your Asset Library to store and to share them later. For example, you can drag and drop your files or use the Upload media button. You can upload a maximum of 250 files per batch and the maximum file size per file is 50 GB. The maximum file resolution of an asset is 25000 by 25000 pixels.
The assets are imported with their metadata (with a limit of 1000 characters per metafield). For example, if a photographer added keywords to assets, these keywords will be displayed as tags in the upload screen.
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Make sure you have the Upload assets permission to upload assets. If you have the Upload assets with mandatory approval permission, you will be able to upload assets to the Waiting Room, but not directly to the Asset Library.
Go to
Settings > Users & rights > Permission Management to verify your permissions.
Use Drag and Drop or the Upload media button
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Do one of the following:
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Drag and drop your files onto your Asset Library page. The upload starts automatically.
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In your Asset Library, click the Upload media button and select the files to upload.
Update asset information for one or multiple assets:
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Click
to edit and update multiple files. -
Enter the title for the asset. If you leave this field blank, filenames will be used as titles. You can also have filenames be used as titles automatically. See Make your asset titles the same as filenames.
Note
If you add a title and select make titles unique, the system will add numbers to the assets in the batch, for example: This is my title 1, This is my title 2. However, the names will only be unique within one batch not in the whole Asset Library.
Tip
Does your filename include a product number?
Separate your product number with an underscore (_) from the rest of the title, so that users later can search by product number.
For example: product_1234.jpg. Without separator (product1234.jpg) the product number will not be indexed and cannot be used for future searches.
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(Optional) Add additional metaproperty options for the assets. See Add metaproperty options on upload.
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Expand the tabs and add the required information about your assets. The changes will apply to all assets.
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Click
to activate additional fields to add extra information to your assets. -
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If you want to add specific information to single assets, clear the checkbox on the asset and add the information directly in the asset preview. In this way, the edits will only apply to this particular asset. If you want to go back to editing all assets , just select the checkbox again and add the information in the tabs.
To help you understand, which data applies to all assets and which is specific to selected assets, the information is color-coded. The information in white boxes applies to all assets you're uploading.
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(Optional) If required, provide the archive date. For more on mandatory archive date, see Archive assets.
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Click Store selected files. The number in the button indicated the number of files that will be exported to the Asset Library.
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