Advanced Analytics

  • Updated

Bynder’s Advanced Analytics helps you keep detailed track of your portal activity, storage, and usage and gives you insight into how your users are using Bynder in their day to day.  Learn more about viewing and downloading the Analytics reports.  You can filter dashboards by time frame or date granularity

Schedule reports and dashboards and create alerts to be sent directly to users' and non-users' emails for higher visibility into how your portal's performance and usage. 

If you have DAT enabled in your portal you can gain insights into how your assets are performing outside the DAM based on asset views under Delivery Metrics / Account Level Delivery.

How to enable this feature in your portal?

Contact your Customer Success Manager to enable this feature in your portal and any associated costs.

 

Note

The Account Level Delivery, Brand Guidelines, Styleguide, Auto Tags, Studio (coming soon!), and Workflow dashboards only display data if these modules/features are activated for the portal.

Time Frame Filters

In many of the dashboards, you can update the Time Frame or view the data in a graph for a specific month using the time frame filters. For example, you might want to check the asset view and downloads on the day of a new campaign launch or for a particular month/year.

  • To adjust the time frame for the dashboard, click the box in the Time Frame section and edit the dropdowns.
  • Click Screenshot 2023-11-30 at 2.36.44 PM.png in the top right-hand corner to update the dashboard to the new time frame.
  • The filter period is calculated from the end of the full period, which depends on the granularity.
  • The filter works in a way that the current period is always included until the end. This means that the last 2 years are the Current Calendar Year and the Previous Calendar Year. Another example is if 'today' is in July and you select the last 3 quarters it will show from January until October, as that's the end of the 'current' quarter.
  • To view the data for a specific month, hover your mouse over the line on the graph.

Date Granularity

In addition to filtering the Time Frame, you can control the Date Granularity. This allows you to aggregate the data according to a chosen time frame (i.e., Daily, Weekly, Monthly, Quarterly, or Yearly). Click Screenshot 2023-11-30 at 2.36.44 PM.png in the top right-hand corner to update the dashboard.


Helpful information:

  • The percentage breakdown often appears beside the chart in a legend. Hover your mouse over each chart slice to see the total number.
    Screenshot 2023-11-30 at 2.39.35 PM.png
  • Click the number to see the specific breakdown in a chart or table. You may need to select Show All for additional options, such as the ability to Explore by Users.

Asset Bank

Includes dashboards on the Asset Bank, including the Overview, General Usage, Usage by Taxonomy, Usage by Profile, Usage by User Group, and Scheduled for Archive dashboards.

Overview

Overview of the assets within Asset Bank, including the assets by Waiting Room status, asset type, file extension, and number of versions. You can update the Asset Type and File Extension in this dashboard using the dropdowns. 


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Assets by Waiting Room Status

Breakdown of the assets in the Waiting Room by status.

Assets by Type

Breakdown of asset types stored in the Asset Bank. The asset type is automatically captured by Bynder upon upload and is categorized into audio, document, image, and video assets.

Assets by File Extension

Breakdown of file extensions stored in the Asset Bank.

Assets by number of versions

The percentage of assets with multiple versions vs a single version.

General Usage

An overview of activity in the Asset Bank, such as asset downloads, views, uploads, deletions, and more. 

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Asset Downloads

The number of assets downloaded within the selected time frame.

Note

  • Each file included in a download (including derivatives) counts as a separate download.
  • For example, if a user clicks Download all files for an asset with two derivatives, this will be counted as three downloads (1 original file + 2 derivatives).

Asset Views

The number of assets viewed within the selected time frame.

Asset Uploaded

The number of assets uploaded within the selected time frame.

Asset Deletions

The number of assets deleted within the selected time frame.

Asset Archives

The number of assets archived within the selected time frame.

Asset Shares

The number of assets shared within the selected time frame.

Usage by Taxonomy

An overview of activity in the Asset Bank, such as asset downloads, views, uploads, deletions, and more, by metaproperty option. You can filter by a specific Metaproperty

If you filter the Usage By Taxonomy dashboard using the Time Frame Filter the first two widgets (Asset by Taxonomy pie chart and table) will not change.

Assets by Taxonomy

The number of assets per metaproperty option.

Asset Downloads by Taxonomy

The number of downloads per metaproperty option.

Note

  • Each file included in a download (including derivatives) counts as a separate download.
  • For example, if a user clicks Download all files for an asset with two derivatives, this will be counted as three downloads (1 original file + 2 derivatives).

Asset Views by Taxonomy

The number of views per metaproperty option.

Asset Uploads by Taxonomy

The number of uploads per metaproperty option.

Asset Archives by Taxonomy

The number of archives per metaproperty option.

Asset Deletions by Taxonomy

The number of deletions per metaproperty option.

Asset Shares by Taxonomy

The number of shares per metaproperty option.

Usage by Profile

An overview of activity in the Asset Bank, such as asset downloads, views, uploads, deletions, and more by permission profile. In this dashboard, you can update the time frame filters and filter by Profile

Asset Downloads by Permission Profile

The number of downloads by permission profiles.

Asset Views by Permission Profile

The number of views by permission profiles.

Asset Archives by Permission Profile

The number of archives by permission profiles.

Asset Uploads by Permission Profile

The number of uploads by permission profiles.

Asset Deletions by Permission Profile

The number of deletions by permission profiles.

Asset Shares by Permission Profile

The number of shares by permission profiles.

Usage by User Group

An overview of activity in the Asset Bank, such as asset downloads, views, uploads, deletions, and more by user group. You can filter by Group

Asset Downloads by User Group

The number of downloads by user group.

Asset Views by User Group

The number of views by user group.

Asset Uploads by User Group

The number of uploads by user group.

Asset Deletions by User Group

The number of deletions by user group.

Asset Archives by User Group

The number of archives by user group.

Asset Shares by User Group

The number of shares by user group.

Scheduled for Archive

An overview of how many assets are scheduled to be archived in the upcoming 30 days, between 30 and 60 days, between 60 and 90 days, and after 90 days or more.

Collections

This section includes dashboards on Collections, including the Overview, Views, and Assets Dashboards.

Overview

Overview of the collections in your portal, including the number of collections, assets in collections, collection shares, and more.

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Collections

The number of created collections.

Assets in Collections

The number of assets in collections.

Collection Shares

The number of shared collections.

Users with Access to Active Collections

The number of users who currently have access to active collections. Active collections are those where the start date has begun, but the end date has not yet been reached.

Collection Shares by Login

Breakdown of collection shares where a login is required compared to those where a login is not required.

Collection Shares by Access

Breakdown of the collection shares that have been accessed compared to those that have not been.

Views

Detailed information on when, how many times, and by whom your collections have been viewed. You can filter by Collection Name.

Screenshot 2023-11-30 at 3.16.18 PM.png

Collection Views Over Time

How many times have collections been viewed.

Collection Views By Collection

Breakdown of how many times each Collection has been viewed. If you have permission for the View collections of other users, you can click the Collection Name to be redirected to the Collection.

Collection Views By User

Breakdown of which users have viewed collections. If you have the Manage users permission, you can click the User Link to be redirected to the Edit user page in User Management.

You'll be directed to the Add a new user page if the user has been deleted. All non-logged-in users will be displayed with a in the User Link section. A deleted user will display a user ID without a link.

Assets

Detailed information on the assets within your collections. You can display data for a specific collection using the Collection Name dropdown.

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Collection Assets

Breakdown of how many times an asset has been downloaded and viewed within a specific collection. If you have permission to access the View collections of other users, you can click the Collection Name to be redirected to the Collection. If you have permission to view the asset, you can click the Asset name to be directed to its asset detail page.

Most Popular

Includes dashboards on the most popular Assets, Auto Tags, Extensions, Metaproperties, Searches, Tags, and Users.

Assets

Provides details on your most popular downloaded, viewed, and shared assets. If you have permission to view the asset, you can click the name in the graph to be directed to its asset detail page. 

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Top 25 downloaded assets

Top 25 most downloaded assets within the selected time frame.

Top 25 viewed assets

Top 25 most viewed assets within the selected time frame.

Top 25 shared assets

Top 25 most shared assets within the selected time frame.

Auto Tags

If autotags are enabled, you can see details on the most used auto tags. 

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Top 25 Autotags by Number of Assets

Top 25 most used autotags.

Extensions

Details on the most used file extensions.

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Top 25 File Extensions by Number of Assets

Top 25 most popular file extensions.

Metaproperties

Details on the most used metaproperty options. You can filter by a specific Metaproperty

Screenshot 2023-11-30 at 3.18.47 PM.png

Top 25 Metaproperty Options By Asset Count

Top 25 most used metaproperty options by asset count within the selected time frame.

Top 25 Metaproperty Options By Number of Assets Viewed

Top 25 metaproperty options assigned to assets by how many views those options got within the selected time frame.

Top 25 Metaproperty Options By Number of Assets Downloaded

Top 25 metaproperty options by the times the assets have been downloaded within the selected time frame.

Top 25 Metaproperty Options By Number of Assets Uploaded

Top 25 metaproperty options by the times the assets have been uploaded within the selected time frame.

Top 25 Metaproperty Options By Number of Assets Shared

Top 25 metaproperty options by the times the assets have been shared within the selected time frame.

Top 25 Metaproperty Options By Number of Assets Archived

Top 25 metaproperty options by the times the assets have been archived within the selected time frame.

Top 25 Metaproperty Options By Number of Assets Shared

Top 25 metaproperty options by the times the assets have been shared within the selected time frame.

Searches

Details on the most searched terms.Screenshot 2023-11-30 at 3.19.11 PM.png

Top 25 Searches

Top 25 search queries within the selected time frame.

Tags

Most used tags.

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Top 25 Tags by Number of Assets

The 25 most used tags.

Users

Details on the users broken down by specific portal actions. 

To respect users' privacy, the user ID is displayed instead of the user's name. If you have the Manage users permission, you can click a user ID to navigate to the user detail page in User Management to see the user details.

Screenshot 2023-11-30 at 3.20.14 PM.png

Top 25 Users By Asset Uploads

The top 25 users uploaded the most assets within the time frame.

Top 25 Users By Asset Views

Top 25 users who viewed the most assets in total within the time frame.

Top 25 Asset Downloaders

The top 25 users downloaded the most assets within the time frame.

Top 25 Asset Shares

The top 25 users shared the most assets within the time frame.

Search

Details on searches within the portal, including an Overview and Searches without results dashboard.

Overview

Details on the searches in your portal. 

Screenshot 2023-11-30 at 3.20.42 PM.png

Searches

The number of keyword searches performed within the selected time frame.

Searches Without Results

A graph with the keyword searches that led to no results within the selected time frame.

Screenshot 2023-11-30 at 3.21.10 PM.png

Note

When users narrow down the search using smart filters and then perform a keyword search, this may lead to no results. In this case, the keyword is displayed as a search keyword with no results, even though it might return results if not used with the smart filter. This indexation can't be disabled.

Storage

This includes information about storage in your portal.

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Total Storage

The total amount of storage (in gigabytes) used in the portal. This number includes assets in the Asset Bank (including derivatives) and the storage used for Asset Workflow (including asset previews) and Bynder Express transfers, if applicable.

Expired and revoked Bynder Express transfers are not included in the calculation.

Storage by Module

The storage used by each module within the selected timeframe.

Asset Bank Storage

The total amount of storage used in the Asset Bank within the selected time frame.

Asset Bank Storage by Original vs Derivatives

The amount of storage used by original files and derivatives within the selected time frame.

Asset Bank Storage By Asset Type

The storage used per asset type in the Asset Bank within the selected time frame.

Transfers Storage

The total amount of space used for storing Bynder Express transfers within the selected time frame. Expired and revoked transfers are not taken into account in this calculation.

Workflow Storage

Displays for customers with Asset Workflow include the storage (in gigabytes) used in Asset Workflow within the selected time frame.

Workflow Storage by Source

Breakdown of the source of the Asset Workflow storage within the selected timeframe.

Note

Users can manually upload assets to Asset Workflow jobs by importing existing assets from the Asset Bank or by creating and adding them via Print Brand Template.

Transfers

Details on Bynder Express transfers. In this dashboard, you can update the date created. Learn more about Bynder Express here.

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Transfers

The total number of shares sent via Bynder Express.

Transfers by Email

The number of times that a Bynder Express link was shared via email.

Transfers by Link

The number of times that a Bynder Express link was shared via a link

Transfers by Source

Breakdown of the type of Bynder Express transfers.

Users

Dashboards on users, including the Overview, Logins by Permission Profile, and Logins by User Group dashboards.

Overview

Details on the users in your portal, such as the number of users, logins, users created, and more.

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Total Users

The total number of users in your portal.

Logins

The number of logins within the selected time frame.

Users Created

The number of users who were created within the selected time frame.

Active Users By User Group

A breakdown of the active users by their user group.

User Status

A percentage breakdown of active vs inactive users.

Active Users By Permission Profile

A breakdown of the active users by their permission profile.

Login Heatmap

The number of logins per day over the year. Hover over a square for the number of logins for a specific day. Green indicates a low login count, while red indicates a high login count.

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Logins by Permission Profile

Includes the login activity by permission profile. You can filter by Profile

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Logins by Permission Profile

The number of logins by permission profiles within the selected time frame.

Logins by User Group

The login activity by user group. You can filter by Group. 

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Logins by User Group

The number of logins by user group within the selected time frame.

Brand Guidelines

This section only displays data if Brand Guidelines is activated for the portal. See here for dashboards for Styleguide.  

Includes dashboards on the Brand Guidelines, including the Overview, Page Views by Profile, and Page Views by User Group dashboards.

Overview

An overview of the Brand Guidelines usage in your portal, including the number of guides, total page views by guide, and page views over time.

Screenshot 2023-11-30 at 3.23.45 PM.png

Guides

The total number of guides in your Brand Guidelines module.

Note

The time frame filters will not affect this number.

Page Views

The total number of page views in the Brand Guidelines within the selected time frame.

Page Views By Guide

Page views are broken down by Guide ID, Guide Name, and number of Page Views within the selected time frame.

Page Views by Profile

Brand Guidelines page views by permission profile. In this dashboard, you can filter by Profile, Guide, or Page name

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Page Views by Profile

The number of page views by permission profile within the selected time frame.

Page Views by User Group

The Brand Guidelines page views by user group. You can filter by Group name, Guide name, or Page name

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Page Views by Profile

The number of page views by user group within the selected time frame.

Delivery Metrics/ Account Level Delivery Dashboard 

This section only displays if you have DAT enabled in your portal.

Overview

An overview of your assets that are being used across external websites. You can see the number of assets (and unique assets) served, the number of websites, the top 25 assets and websites served, assets served over time, assets served by type over time, and websites over time—filter by Serving Type (DAT or Public Link). Screenshot 2024-02-21 at 12.08.50 PM.png

Websites

The number of external assets viewed on websites over a time frame. Screenshot 2024-02-21 at 12.09.24 PM.png

Studio

Coming Soon!

This section only displays if Studio is active in your portal. The dashboards include Overview, Exports, Creations, and Details

Styleguide

This dashboard is for Styleguide and not for the latest version of Brand Guidelines

This section only displays if Styleguide is active in your portal. It includes the Overview, Permission Profile, By User Group, and Most Popular dashboards.

Overview

An overview of the Styleguide usage in your portal, including the page views, page shares, number of pages, and more. 
Screenshot 2023-11-30 at 3.24.35 PM.png

Page Views

The number of page views in the Styleguide within the selected time frame.

Page Shares

The number of page shares within the selected time frame.

Chapters

The number of chapters in the Styleguide.

Pages

The number of pages in the Styleguide.

Pages by Chapter

The pages in a specific chapter.

By Permission Profile

The Styleguide page is viewed and shared by a permission profile.

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Page Views by Permission Profile

The number of page views by permission profile within the selected time frame.

Page Shares by Permission Profile

The number of pages shared by permission profile within the selected time frame.

By User Group

The Styleguide page is viewed and shared by user groups. 

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Page Views by User Group

The number of page views by user group within the selected time frame.

Page Shares by User Group

The number of pages the user group shares within the selected time frame.

Most Popular

The most popular Styleguide pages viewed and shared. 

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Top 25 Pages Viewed

The 25 most viewed Styleguide pages within the selected time frame.

Top 25 Pages Shared

The 25 most shared Styleguide pages within the selected time frame.

Workflow

This section only displays data if Asset Workflow is active in your portal. Dashboards on the Asset Workflow module, including a Jobs, Campaigns, Presets, and Book time dashboard.

Jobs

The total number of active, overdue, canceled, and total Asset Workflow jobs. You can update the time frame filters and date granularity

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Jobs

The total number of Asset Workflow jobs.

Active Jobs

The number of active Asset Workflow jobs.

Completed Jobs

The number of completed Asset Workflow jobs.

Overdue Jobs

The number of overdue Asset Workflow jobs.

Cancelled Jobs

The number of canceled Asset Workflow jobs.

Removed Jobs

The number of removed Asset Workflow jobs.

Jobs Created vs Completed

The number of jobs created and jobs.

Running Total of Jobs

The number of jobs in Workflow.

Job Details

A breakdown of each job in Asset Workflow within the selected time frame, including the job ID, date created, date completed, and more. If you have the View campaign overview and View jobs permission, you can click the Job Name to be directed to the job in Asset Workflow.

Campaigns

The total number of active, overdue, removed, and total Asset Workflow campaigns.

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Campaigns

The total number of Asset Workflow campaigns.

Active Campaigns

The number of active Asset Workflow campaigns.

Removed Campaigns

The number of removed Asset Workflow campaigns.

Closed Campaigns

The number of closed Asset Workflow campaigns.

Campaign Details

A breakdown of each campaign in Asset Workflow, including the campaign ID, deadline date, jobs included, and more. If you have the View jobs and View campaign overview permissions, you can click the Campaign Name to be directed to the campaign in Asset Workflow.

Presets

Total number of active, overdue, removed, and total Asset Workflow presets.

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Presets

The total number of Asset Workflow presets.

Active Presets

The number of active Asset Workflow presets.

Removed Presets

The number of removed Asset Workflow presets.

Job Preset Details

A breakdown of each job preset in Asset Workflow, including the preset ID, preset name, associated workflow jobs, and more. If you have the View presets permission, you can click the Preset Name to be directed to the preset in Asset Workflow.

Book time

The time that has been booked in an Asset Workflow job.

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Booked Time By Job

The total minutes you booked per Asset Workflow job. If you have the View Jobs permission, you can click the Job Name to be directed to the job in Asset Workflow.

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